Rules & Regulations

Exhibition Organiser

The Organiser is the European Society of Cataract and Refractive Surgeons. The Exhibitor is the company that signs and submits the application for space. All communication regarding exhibition space must be channelled through the ESCRS and orders for exhibition space will only be accepted on the official exhibition reservation form.

Booth Space Rental

The rent per square metre in the exhibition area is €350 and this covers the cost of booth space only. Optional extras can be ordered online from November 2010.

Terms of Payment

• A deposit of 25% of the total cost of the exhibition space is due on or before 15 October 2010
• Full payment for booth space is due by 26 November 2010
• In the event that full payment has not been received by 26 November 2010, the Organiser reserves the right to reallocate booth space.

Final Programme

All Exhibitors will be listed in the Final Programme, provided booth space has been reserved and paid for before the programme goes to print. The Organiser is not responsible for errors or omissions in the programme. The Final Programme will be distributed to all attendees at the Congress.

Alterations in the Regulations

The Organiser reserves the right to alter the present regulations with immediate effect in the event that orders from the Authorities or other compelling reasons might make it necessary.

Alteration of Location and Size of Booths

The Organiser shall be entitled to alter the space rented by the Exhibitor and to undertake limitations of the rented area. Such limitations can only be made against a corresponding reduction of the booth rental but shall not render the Organiser liable to pay compensation. Furthermore, the Organiser shall be entitled, within thirty days after the receipt of the signed application and deposit, without assigning any reason and without incurring liability to damage, to cancel the lease entered into against reimbursing any booth rental paid at the time of cancellation. Exhibitors are not permitted to sublet their booth or lend it to a third party in part or whole. Exhibitors may not exchange booths without the written consent of the Organiser.

Cancellation/Refund Policy

Notification of cancellation of exhibition space must be received in writing by the Organiser on or before 26 November 2010. If notification of a cancellation is received prior to 26 November 2010 and booth space has been paid in full, a refund of 75% of the total cost of the booth will be issued. If notification of a cancellation of booth space is received after 26 November 2010 no refund will be issued. In the event that no deposit has been paid and cancellation occurs, an administration fee of 20% of the total cost of the booth will apply automatically.

Special Arrangements

Special arrangements, if any, between the Organiser and the Exhibitor which are not included in the agreement shall only be binding when accepted in writing by the Organiser.

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